| Expenditure or Action |
NSF |
NIH |
DOE |
ONR |
USDA |
AFOSR |
Army Med. |
Army |
EPA |
NASA |
Documentation Required |
| 1. Pre-Award Costs (up to 90 days) |
U |
U |
U |
U |
U |
U |
U |
U |
U |
U |
Use Account Number in Advance Form (UW88-1)
of Award" |
| 2. No Cost Time Ext. (up to 12 mo.) #1 |
U |
U |
U |
A |
ASR |
ASR |
U |
U |
U |
U |
If U, letter to RSP from PI including signature of DC; if A, letter
to awarding agency with signatures of PI and RSP |
| 3. Carryover of Unobligated Funds |
N |
N #2 |
N |
N |
N |
N |
N |
N |
N |
ASR |
Automatic carryover from one funding period to the next within a project
period; action initiated by RSP |
| 4. Change in Scope or Objectives |
A |
A |
A |
A |
A |
A |
A |
A |
A |
A |
Letter to awarding agency initiated by PI with signatures of PI and
RSP. |
| 5. Absence or Change of PI |
A |
A |
A |
A |
A |
A |
A |
A |
A |
A |
Letter to awarding agency initiated by PI with signatures of PI, DC,
and RSP. |
| 6. Relatatedness of 2 or more projects |
A #3 |
A |
A |
A |
A |
A |
A |
A |
A |
A |
Letter to lead agency (majority funding) requesting that two or more
projects be determined to be related; signature of PI and RSP. |
| 7. Foreign Travel |
N |
N |
N |
N |
N |
N |
ASR |
ASR |
N |
N |
If A, letter of justification to awarding agency signed by PI and RSP;
in all cases University and Federal travel provisions apply. |
| 8. Subcontracting |
N #5 |
N #5 |
N #5 |
N #5 |
N #4 or #5 |
N #5 |
N #5 |
N #5 |
N #5 |
N #5 |
If A, letter to awarding agency explaining need for subcontract to
be signed by PI and RSP; in all cases subcontracting policies set forth
in Notice 89-1 must be followed. |
| 9. Equipment |
N |
N |
N |
N |
N |
N |
ASR |
ASR |
N |
ASR |
If ASR, letter to awarding agency explaining need for equipment signed
by PI and RSP. |
| 10. Rebudgeting |
N #6 |
N |
N |
N |
N |
N |
ASR |
ASR |
N |
N |
If not N, letter to awarding agency explaining need for rebudgeting
and category amounts to be rebudgeted. Signed by PI and RSP. |
| A - Awarding Agency Prior Approval |
#1 Agency must be notified 10 days prior to expiration date
with supporting reasons. |
| U - University Prior Approval |
#2 Automatic carryover also allowed between project periods (competative
segments) on NIH grants. |
| N - No Prior Approval Necessary |
#3 Under no circumstances will NSF be identified as lead agency |
| D - Dean of Appropriate College or School |
#4 Approval required if more than 50% of the work performed is to be
subcontracted. |
| PI - Pricipal Investigator |
#5 Subcontractor must be identified in approved budget, otherwise A. |
| DC - Department Chairperson |
#6 Applies only to grants with Participant or Trainee support costs. |
| ASR - See Agency Specific Requirements |
| RSP - Research and Sponsored Programs |