UNIVERSITY of WISCONSIN-MADISON
UNIVERSITY of WISCONSIN-MADISON
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Announcements

7th Annual Symposium for Research Administrators

Tuesday, October 25th, 2022 - Union South

Page Updated: June 24, 2024

Schedule at a Glance

7:45 - 8:30 am
8:30 - 8:45 am
8:45 - 9:15 am
9:15 - 9:30 am
Concurrent Sessions 9:30 - 10:30 am
  • Biweekly salary calculations made easy with the new Salary Funding Projection Tool Marquee Theatre
    Slides
    Description

    Research administrators are often tasked with estimating personnel impacts to sponsored projects and making appropriate adjustments on payroll. These changes often happen mid-pay period, or mid-grant budget period and are not easily captured with a biweekly payroll process. This session will be a demonstration of new tool that has been developed to model changes to funding sources and funding splits across multiple biweekly pay periods and at different time points. We will live demo a few options for how this tool can be used to help research administrators predict spending within the biweekly pay structure. We hope this tool will assist administrators in predicting estimated funding amounts to one or more sources across different time points in the pay period.

    Presented By
    Jenny Dahlberg
    Jenny Dahlberg
    Grants Administrator, School of Veterinary Medicine

    Jenny Dahlberg is the Research Administration Director in the School of Veterinary Medicine with over 20 years of NIH training grant (T32) administration experience. She currently oversees research administration within the School of Veterinary Medicine, as well as serves as the primary administrator for all NIH T32s, Ks and F awards within the school. She has provided training grant guidance to both faculty directors and administrators on campus, as well as presented at regional National Council of University Research Administrators (NCURA) meetings on training grant administration. Jenny has assisted faculty with over twenty competitive training grant submissions, starting in 2001 while pursuing her B.S. in Natural Sciences from CALS. She later received her M.S. from the Comparative Biomedical Sciences Graduate Program.

  • Demystifying Compliance for the Research Administrator Industry
    Slides
    Description

    Thinking about compliance in research can be a daunting task, from required protocols and training, to export controls and foreign relationships, this session will help you sort through it all. In this presentation I will explain animal use, biosafety, human subjects, and other approvals. I will also discuss compliance for WISPER records and common things that can hold up project setup, including training and Outside Activity Reporting (OAR).

    Learning Objective
    • Get to know the three big committees; IACUC, IBC, IRB and when their approval is required.
    • Learn how to set yourself up in WISPER for a seamless project setup.
    • Understand the basics of Export Control Regulations, OARs, and disclosure of foreign entity relationships.
    Presented By
    Sarah Johnson-Schlueter
    Sarah Johnson-Schlueter
    Compliance Manager
    College of Agricultural & Life Sciences, Research Division

    Sarah began working at UW-Madison in 2008 in the Research Animal Resources and Compliance (RARC) unit. She worked for 13 years in animal care and compliance before moving into her current role as compliance manger in CALS, where she has developed her knowledge and skills beyond animals and into areas such as sponsored project compliance and conflict of interest management.


  • DHHS Salary Cap: How it Impacts Post-Award Grants Management Agriculture
    Slides Handout
    Description
    The Office of Management and Budget limits how much of a base salary someone can be paid on a grant with DHHS awards. Folks paid over this base salary rate need their salary adjusted on the grant. This can impact multiple aspects of grants management, including effort and financial reporting. Please join us for a discussion on an overview of the DHHS salary cap, best practices on how to handle awards impacted, and more!
    Learning Objectives
    • Understand salary cap terminology
    • Proactively managing the DHHS salary cap including setting up payroll for researchers over the cap on DHHS awards
    • Find resources available to determine allowable salary on grant and what should be on non-sponsored.
    • See an overview of how the salary cap looks in ECC
    Presented By
    Bridgett Molinar
    Bridgett Molinar
    Post-Award Accountant, Office of Research and Sponsored Programs

    Bridgett is an Accountant on the RSP Department of Health and Human Services (DHHS) team in the Office of Research and Sponsored Programs. She has been part of the team since mid-2019. Bridgett started working on Campus over a decade ago as a student hourly. She has experience in both pre and post award, managing sponsored and non-sponsored awards at the Department Level, and now Post Award Sponsored Grants Administration at RSP. At RSP, Bridgett assists departments by providing oversight on expenditure allowability and allocability according to Uniform Guidance and also strives for the timely submission of financial reports, to name a few of her duties. She brings her knowledge of campus policies and grants administration, as well as a department operation/function/administration perspective to RSP and enjoys working with multiple parties ranging from Departments, Dean’s Offices, and Sponsors.


    Larisa Roberts
    Larisa Roberts
    Post-Award Accountant, Office of Research and Sponsored Programs

    Larisa has been an Accountant on the RSP Department of Health and Human Services (DHHS) team in the Office of Research and Sponsored Programs since November 2021, and before that has enjoyed roles in both pre- and post-award grants management in various departments across campus since joining the UW in 2015. She got her start in Research Administration while working at the University of Oxford and was thrilled to find her niche when she returned to the US. She holds a Master of Studies (M.St.) from the University of Oxford, and in her spare time enjoys picking up new hobbies which she poorly executes – currently she can play one song on the banjo and bakes dense sourdough.

  • Communicating with PIs with Confidence, Clarity, and Credibility Traditions
    Slides
    Description
    We work in a complex environment that involves collaboration with many different types of people and personalities at different organizational levels. The foundation of great working relationships is strong and effective communication skills, especially when working closely with different types of PIS. Learn how to improve your communication skills and build successful collaborative relationships with different types of PIS to gain confidence, clarity, and credibility – as well as deal with issues that come up.
    Learning Objectives
    • Discover several key competencies for developing “connected” working relationships.
    • Identify the most effective/efficient communication skills
    • Learn “what works” from an experienced PI
    • Share successes or challenges and learn best practices
    Presented By
    Irina Diaz
    Irina Diaz
    Research Administrator, Wisconsin Center for Education Research

    Irina Diaz is a Research Administrator at the Wisconsin Center for Education Research, School of Education. She joined UW-Madison in 2008 and has been in her current role since 2019. As a member of the grants team, Irina supports researchers with pre-and post-award activities and manages the department's outgoing sub-awards. Irina holds a B.A. in Business Administration from Edgewood College and a master's degree in Educational Leadership and Policy Analysis from UW-Madison.


    Lori Uttech-Hanson
    Lori Uttech-Hanson
    Director of medRAMP, School of Medicine and Public Health

    Lori Uttech-Hanson serves as the Director of medRAMP (Research AdMinistration and Proposal Development Services) in the SMPH Dean’s Office of Basic Sciences. medRAMP provides comprehensive proposal development support and additional services to PIs and departments across SMPH, with a special focus on large, complex, multi-PI projects. She possesses 30 years of experience in all aspects of the “grants” field (grant writing, grant making, strategic planning, funding research, partnership development, grant management/administration, project directorship, compliance monitoring, program evaluation, etc.). During her career she has worked in both the public and private sectors, with federal and non-federal grants, and with a wide variety of internal and external teams, collaborative partners, and staff representing multiple departments, agencies, institutions, businesses/industries, and more. In a previous role as a Statewide Grants Administrator, she facilitated the grant making and review, scoring, and selection process, managed post-award administration, and supported applicants/grantees with pre- and post-award technical assistance and training opportunities to help ensure compliance and successful implementation. Prior to that, her experiences as a Project Director on a multi-million dollar grant among a consortium of school districts, as well as the Grants Office Director at a technical college contributed to her skills in administration, communication, and leadership. Finally, she learned the fine arts of grant writing and funding research serving as a Grant Writer and Program Evaluator for a consortium of 40 school districts at CESA 6. She is a Certified Research Administrator and member of NCURA. She earned her B.S. from UW-Madison and possesses a Master’s in Education.

  • SciENcv and ORCID -Tips, Tricks, and Live Demo Northwoods A
    Slides
    Description
    Here are two tools that can make things easier for you and for your PI’s! (Really!) Science Experts Network Curriculum Vitae (SciENcv) is an electronic system currently used by NIH, NSF, DOD, EPA, USDA, DOE (both Energy and Education), and other agencies. With delegated access in SciENcv, you can create, edit, clone, switch between sponsor specific templates and archive biosketches and current and pending documents for PI’s and key personnel. SciENcv also allows researchers to link and update publications in biosketches with a few clicks. Open Researcher and Contributor Identifier (ORCID) is a free unique identifier that can be used to populate SciENcv documents. Your researchers own and manage the account for this persistent digital identifier (an ORCID ID) that automatically links their professional activities (no matter how many different names they publish under). By January 2023, NSF intends to encourage the use of ORCID ID and require SciENcv; use of the fillable forms will no longer be permitted! In accordance with NSPM-33, senior personnel must certify these documents; SciENcv will allow them to do so. Come hear about SciENcv and ORCID. See a hands-on demonstration, get tips and tricks, bring your questions.
    Presented By
    Erin Goeldner
    Erin Goeldner
    Senior Research Administrator, College of Engineering,
    Department of Civil & Environmental Engineering

    Erin has worked in Research Administration at UW Madison for the past 7 years, first in the Department of Surgery and now at COE with the Department of Civil and Environmental Engineering. Beyond providing post award support, Erin helps the CEE faculty submit over 100 proposals annually and enjoys informally mentoring others. She previously worked abroad in development and financial/operations management for a non-profit.  When not working on an urgent proposal deadline, Erin enjoys running, helping refugees acclimate to life in Madison and exploring the world with her husband and two children.


    Sylvia Kmiec
    Sylvia Kmiec
    Senior Research Administrator, College of Letters and Sciences,
    Department of Physics

    Sylvia has been a pre- and post-award research administrator at UW-Madison for the past 8 years, 4 years at the Institute for Research on Poverty and 4 in Physics.  She became a Certified Research Administrator (CRA) in 2019.  She was a mentee and a mentor in the RED Peer Mentoring Program, 2017-2021. She has served on the Symposium Planning Committee since 2020 and the ATP Research Administration Core Project Team since 2021.  She is a member of NCURA, SRAI, and AGA.

  • WARF (fund 135) Funding Initiatives and Fund Administration Northwoods B
    Example Slides
    Description
    Do you have PIs with 135 funding in your School, College, Division or Department? Ever wonder how it works, who to call or how to get more information on spending, edits, close out or other funding opportunities? Attend this session to hear directly from the financial team at OVCR that manages all the WARF funded research initiatives on the UW Madison Campus. This session is designed to give administrators a high-level overview of how 135 funded projects are setup, monitored and administered.
    Learning Objectives
    • Learn the source of 135 funds
    • Hear about our 135 funded programs
    • Understand 135 project administration
    • Learn about 135 project setup, edits, rebudgets, unallowable expenses and project close out policies
    • Meet us and find out who to contact in our office with any questions!
    Presented By
    Russell Schwalbe
    Russell Schwalbe
    Director of Financial Reporting,
    Office of the Vice Chancellor for Research

    Russell’s relationship with the UW Madison dates back 3 decades. First as an undergraduate and graduate student and then 15 years as vendor to the UW providing publishing services. In 2007 he joined the UW as Business and Finance Manager at UW Press and has spent the last 12 years in his role at the OVCR overseeing accounting and financial operations for the OVCR; focusing primarily on the administration of the Wisconsin Alumni Research Foundation annual gift to campus.


    Jessica Wipperfurth
    Jessica Wipperfurth
    Financial Manager,
    Office of the Vice Chancellor for Research

    As the OVCR Financial Manager, Jessica provides support administering the Wisconsin Alumni Research Foundation annual gift to campus, and financial and budgeting support to 17 OVCR research centers. She has been in this office for almost 10 years. Prior to joining OVCR, Jessica worked as the Assistant Director of the nonprofit Supporting Families Together Association, provided financial management and quality improvement support for The Wisconsin Initiative to Support Healthy Lifestyles, and was a financial specialist in the Kawaoka Lab.


    Vielska Brautigam
    Vielska Brautigam
    Accountant,
    Office of the Vice Chancellor for Research
10:30 - 10:45 am
Concurrent Sessions 10:45 - 11:45 am
  • Research Administration Hot Topics and Federal Updates Industry
    Slides
    Description
    Research Administration is ever-changing. Policies change, procedures change, systems change, and we change with them. Join us to discuss current hot topics in the field and federal updates (COGR, FDP, etc.) Attendees are encouraged to contribute to the discussion by bringing their own perspectives on these topics. There will be opportunities to contribute and ask questions throughout the session.
    Presented By
    Kim Moreland
    Kim Moreland
    Associate Vice Chancellor in the Office of Research and Sponsored Programs

    Kim is on the Board of Directors of the Federal Demonstration Partnership and a former Board member of the Council on Governmental Relations. She currently serves on the Advisory Committee on Business and Operations for the director of the National Science Foundation. She is also a lecturer for Johns Hopkins University in the Master’s degree program in Research Administration. Kim is a recipient of NCURA’s national Award for Distinguished Service in Research Administration and the Award for Outstanding Achievement in Research Administration. She is a former president of NCURA and an NCURA Distinguished Educator.


    Mark Sweet
    Mark Sweet
    Director of Grants and Contracts in the Office of Research and Sponsored Programs

    Mark has been working in research administration for over 20 years and has presented at several regional and national NCURA conferences. In addition, he is co-chair of the Federal Demonstration Partnership (FDP) eRA Standing Committee. Prior to his time with RSP, Mark was a research specialist in the department of medicine.


  • Critical Thinking - How to Get Past "It Depends" Landmark
    Slides
    Description
    Some research admin questions are easily answered. We love being able to respond with an unqualified “Yes.” However, situations are rarely simple and do not necessarily follow an ideal course of action. That’s when we enter the world of “It Depends.” When we are faced with situations like this, how should we respond? During this session, we will use critical thinking skills to work through examples of unusual situations where the answer is not obvious. We will talk about what resources are available to help people work through such situations.
    Learning Objectives
    • Practice critical thinking skills in research administration.
    • Learn about resources available for problem solving.
    • Discuss potential approaches to unusual situations.
    Presented By
    Sandra Fowler
    Sandra Fowler
    Director of Business Services and Post-Award Administration,
    College of Agricultural and Life Sciences

    Sandy started her career with the University in 1997 at University Housing as a Program Assistant training students how to use the point-of-sale system and the basics of cash handling. In 1999 she moved to the Department of Forest Ecology and Management assisting with almost all aspects of an academic and research department. The time spent in the department prepped her for a move to the CALS Research Division in 2006. This role sparked her curiosity about and to learn more about sponsored project management and how grants fit overall into the UW financial scene. In 2010, her position was moved to Business Services to facilitate sponsored project reviews into the spending and purchase processes. In January 2019, Sandy became an Assistant Dean and now leads a great team of accountants who provide sponsored project (post award), travel, payment, and purchasing, and policy guidance to CALS departmental staff and faculty. Her and her team are the liaisons between central campus areas and departments. They play a large part in helping faculty and staff understand and interpret federal, state, and UW policies and procedures that are intertwined into a business process.


    John Varda
    John Varda
    Assistant Dean, College of Letters and Science

    John is an experienced research administrator and long-time campus employee. He worked in the Astronomy department for many years, ending there as the department administrator. After a brief stint as department manager in Computer Sciences, he worked post-award grants and gifts for the L&S Dean’s office for six years, then spent three years at RSP as the manager of the post-award team. John returned to L&S as Assistant Dean for Research Services for the college in October of 2019. He has been involved with RED since its inception and presents workshops regularly.

  • Collaborating with the Libraries to Advance Research Agriculture
    Slides
    Description
    Ever wondered how the libraries can support research? From planning and performing research projects to sharing results and measuring their impact - the Libraries offer services to support every stage of research for both researchers and research administrators. Join us to learn more about this wide array of services that include finding grant opportunities, managing citations and research data, sharing and publishing results while complying with publication and data sharing requirements, measuring research impact, managing researcher profiles and more. We’ll share specific examples for how these services can support your work. There will also be an opportunity for you to share your challenges and be connected to a librarian that can consult with you to see if partnering with the Libraries will address your needs.
    Presented By
    Ariel Andrea
    Ariel Andrea
    Chemistry Librarian, UW-Libraries

    Since 2012, Ariel Andrea has been the Chemistry Librarian for the General Library System at UW-Madison. She provides chemical information reference and instruction for researchers across campus. She coordinates scholarly communication and research impact services within the Science & Engineering Libraries. Ariel also supports the campus Electronic Laboratory Notebook Service.


    Cameron Cook
    Cameron Cook
    Data and Digital Scholarship Manager, UW-Libraries

    Cameron Cook is the Data & Digital Scholarship Manager for the UW-Madison General Library System. Her interests include building holistic research infrastructures, leadership, building strong organizations, digital scholarship, equity in data & emerging research, data sharing, and open research. She strives to take a people-centered approach to her work and aims to empower & be an advocate for her campus communities, a translator between stakeholders, an improver of systems, and a dreamer of opportunities. 


    Deborah Helman
    Deborah Helman
    Director of Science and Engineering Library Services, UW-Libraries

    Deborah has provided leadership for a team of librarians and information professionals that support learning, teaching and research for the sciences and engineering at the University of Wisconsin-Madison for almost 18 years.  Her areas of interest are in developing services that advance research, promote research productivity and open research, and enhance scholarly sharing. Previously Deborah worked at the Massachusetts Institute of Technology, Boston University, and the University of Illinois at Urbana-Champaign.


  • Current and Pending Support - Federal Agencies - What has Changed? Traditions
    Description
    Join us to learn about recent updates to Current and Pending (Other) Support document requirements from Federal agencies like NH, NSF, DOE. We will explore what are Current and Pending (Other) Support documents and why federal agencies are updating their requirements for this document. As we discuss we will highlight the new requirements for some agencies such as in-kind support and foreign involvement.
    Learning Objectives
    • Define Current and Pending (Other) Support documents
    • Discuss recent updates
    • Provide guidance on how to complete create Current and Pending (Other) Support documents
    Presented By
    Brenda Egan
    Brenda Egan
    Managing Officer, Proposal Team, Office of Research and Sponsored Programs

    Brenda is the manager of the Proposals team in the Office Research and Sponsored Programs. Prior to joining RSP in 2011, Brenda worked as a research administrator at the Waisman Center, the Department of Communication Sciences and Disorders, and in the Dean’s office at the School of Human Ecology.


    Amy Kuehn
    Amy Kuehn
    Assistant Director, School of Vet Med, Department of Pathobiological Sciences

    Amy is the Administrative Director for the Influenza Research Institute within the Department of Pathobiological Sciences, with over 20 years of biological research support experience. Amy’s position oversees pre-award and post-award aspects of grant management, financial management, payroll, human resources and operations for the Institute. Amy’s particular strengths are submitting and managing large, federal, multi-institutional cooperative agreements and contracts. Amy holds a B.S. in Agri-Business with Animal Science focus from UW-Madison and a M.B.A. with an Operation Management focus from the UW-Whitewater.

  • Post-Award Management in Clinical Trials Northwoods A
    Slides
    Description
    Bringing an invention from lab to practice is an exciting step. Whether it's a new drug, device, or behavioral intervention, moving ideas into practice represents a major milestone. Financially, however, these projects can be complicated, especially when the trial involves medical care and procedures. This session will cover the basics of clinical trials, different revenue cycles (grants vs CTA), and how to manage revenue and expenses for trials. We will also discuss special financial considerations (Medicare billing compliance), and campus tools and resources available to study teams and investigators.
    Presented By
    Jennifer Dawson-Tibbits
    Jennifer Dawson-Tibbits
    MHA, CCRP, Clinical Research Finance Manager, UW Carbone Cancer Center

    Jenny joined the UW Carbone Cancer Center in 2016 as a Clinical Trials Budget & Contract Analyst in the newly founded Clinical Research Finance Office and has been the team manager since 2018.  The CRFO Team is responsible for all financial aspects of clinical trial activation and maintenance (including pre- and post-award) for studies funded under clinical trial agreements.


  • Navigating Limited Submission Opportunities for External Funding Northwoods B
    Slides
    Description
    We will describe what limited submission opportunities are and how to determine if an opportunity is truly limited. Session will include discussion of what do to if your PI is interested in a limited submission opportunity, where these opportunities are posted and who is responsible for the process. Procedure for grant programs that limit the number of proposal submissions per campus will be reviewed. Finally, we will discuss sponsor specific guidelines related to limited submission opportunities.
    Learning Objectives
    • Determine what constitutes a limited submission opportunity.
    • Know what to do if a PI is interested in applying to an opportunity that limits the number of proposals UW-Madison can submit.
    • Understand the process for determining which proposals can go forward to the funding agency.
    Presented By
    Amber Jensen
    Amber Jensen
    Divisional Research Administrator,
    Office of the Vice Chancellor for Research

    Amber is a Research Administrator in the Office of the Vice Chancellor for Research (OVCR) Office of Research Services.  She joined the UW in 2002 and over the past 20 years has had a variety of pre and post award responsibilities.  In her current role, Amber is responsible for advising and supporting pre and post award activities for faculty and staff in the OVCR, as well as managing the internal competition process.  She also serves on several campus committees related to Research Administration.  Amber has a M.S. in Rehabilitation Psychology from the University of Wisconsin-Madison.


    Nick Novak
    Nick Novak
    Assistant Dean,
    Office of the Vice Chancellor for Research

    Nick Novak, Assistant Dean in the Office of the Vice Chancellor for Research Nick has primary responsibility for research administration activities for the OVCR research centers including acting as the Vice Chancellor’s representative for submission of grant proposals, pre and post award grant administration, effort, conflict-of-interest and acceptance of gifts. He also oversees centralized activities including the internal competition process, equity review and fellowship supplementation. He previously served as manager of the proposal team at Research and Sponsored Programs and as a grants manager for several non-profit organizations.

11:45 am - 12:45 pm
12:45 - 1:45 pm
1:45 pm - 2:00 pm
Concurrent Sessions 2:00 - 3:00 pm
  • What, More Work? How to find your most efficient self when faced with an increased workload Industry
    Slides
    Description
    Discussion Session - What does efficiency look like--and how can we work more efficiently in a world of ever-increasing work? That will be part of the discussion, along with tips and resources on handling increased workloads. Come prepared to discuss your own tips and tricks and learn from others on how to work more efficiently, especially when dealing with more work!
    Presented By
    Aaron Crandall
    Aaron Crandall
    Research Admin Manager, School of Medicine and Public Health, Dept. of Population Health Sciences

    Aaron has nearly twenty years of research administration experience. Prior to his current role as the Department Research Manager in the Department of Population Health Sciences, Aaron had worked in Research and Sponsored Programs and for the School of Human Ecology. His experience is mostly in pre-award, including but not limited to grant applications, budgeting, compliance, and contract negotiations, with some post-award and gift management experience. In his current position, he manages awards from start to finish, mostly handling NIH or other DHHS funding along with numerous programs funded by the Wisconsin Department of Health Services.


    Lauren Gee
    Lauren Gee
    MFA, Pre-Award Manager, School of Medicine and Public Health, Department of Medicine

    Lauren is the Pre-Award Manager for the SMPH Department of Medicine, where her team manages proposal construction and submission to federal and non-federal sponsors for 11 divisions. Previous to her current position, she was a pre- and post-award research administrator with UW’s Department of Engineering Physics, and a facilitator on high-risk/high-reward multidisciplinary projects at both Colorado State and Duke University. Lauren is passionate about crafting the “story” of the PI’s project through the entire proposal package, assisting interdisciplinary teams in crafting engaging, winning proposals. She has a special interest in the science of team science and justice, diversity, equity, and inclusion work in teamed research.


    Zach Smith
    Zach Smith
    Research Administrator, College of Engineering, Department of Mechanical Engineering

    Zach is an experienced Research Administrator in the Department of Mechanical Engineering. He enjoys facilitating the whole award cycle from proposal preparation to closeout and all the quirky bumps along the ride. He specializes in DOE proposals and awards, cost-sharing and commitment tracking. His primary interests have been in refining systems and processes, while fostering effective models of communication. He enjoys detail-oriented work and maintaining systems-wide perspectives. He is a member of College of Engineering’s Committee Advocating for Staff Interests (CASI), an Academic Staff Assembly representative, co-chair of UW’s Standing Budget Committee, and a mentor with NCURA and UW’s Research and Sponsored Programs RED mentoring programs.


  • The First Certification Period in ECC - A Debrief Landmark
    Slides
    Description
    Many of you were pioneers in the shift to payroll certification in ECC. Let’s get together and debrief! What went well? What was difficult? How did you tackle your very first pre-review? With the help of interactive, live polling you can give anonymous feedback. Or speak up and share your experience, tips, and tricks with other attendees. Either way, we want to hear from you!
    Learning Objectives
    • Open discussion for attendees to share how the first certification period in ECC is going
    • Opportunity to learn best practices from other Compensation Compliance Coordinators across campus
    Presented By
    Kelly Belshaw
    Kelly Belshaw
    Effort Administrator, Office of Research and Sponsored Programs

    Kelly Belshaw is the campus Effort Administrator and the ECC Design Team Lead. She has worked on campus since 2008 in a variety of pre- and post-award roles. Kelly has a B.S. in Biological Conservation from UW-Madison. When she’s not working, she enjoys spending time with her 4 kids and chasing carp with a fly rod.


    Kurt McMillen
    Kurt McMillen
    Research Administration Strategy Lead, ATP

    Kurt is currently the Research Administration Strategy Lead with the Administrative Transformation Program (ATP). He is responsible for the strategic leadership and oversight of the research administration workstream of the ATP program which includes, among other things, the Research Administration Modernization Project (RAMP). He joined the University in 2010 as a Grant and Contracts Specialist in RSP, and prior to joining ATP, Kurt was the Assistant Director for Grants and Proposals. Kurt is a member of the National Council of University Research Administrators (NCURA) and has presented nationally on a wide range of topics. He holds a B.S. in Business Administration and Economics from the University of Wisconsin-Stevens Point and an MBA from the University of Wisconsin – Whitewater.


    Mark Sweet
    Mark Sweet
    Director of Grants and Contracts, Office of Research and Sponsored Programs

    Mark has been working in research administration for over 20 years and has presented at several regional and national NCURA conferences. In addition, he is co-chair of the Federal Demonstration Partnership (FDP) eRA Standing Committee. Prior to his time with RSP, Mark was a research specialist in the department of medicine.

  • Career Paths in Research Administration and Introduction to NCURA's Research Admin Career Path Pilot Program Traditions
    Description
    We all work in Research Administration, but how did each of us get here? What paths might we follow to secure long-term rewarding careers? What steps are required to reach our goals? What can be done to recruit more young talented people to the profession? Join us for a discussion about Research Administration as a profession in an environment where we can learn from one another, share our squiggly careers paths, and hear about a pilot program NCURA is spearheading to attract people to this line of work.
    Learning Objectives
    • Ascertain what technical and soft skills are highly sought after in research administration
    • Gain an understanding of the roles mentoring, certifications, and advanced education may play in professional growth and reaching career goals in research administration
    • Discover what the NCURA Research Administration Career Path Pilot program is and how it may impact the recruitment and retention of staff in the future
    Presented By
    Dorothy Johnson
    Dorothy Johnson
    Interim Director of Research Financial Services, Office of Research and Sponsored Programs

    Dorothy is Interim Associate Director of Research Financial Services and Manager of the Department of Health and Human Services (DHHS) team in the Office of Research and Sponsored Programs. Prior to joining the University in May 2018, she gained extensive university research administration experience through her positions at Macalester College, Bucknell University, and the University of Wisconsin-Milwaukee. Her numerous certifications include Certified Research Administrator, Certified Financial Research Administrator, and Certified Public Accountant. Dorothy has a Master of Science in Research Administration from Johns Hopkins University in Baltimore, Maryland. She has presented at both regional and national meetings on a wide range of research topics.


    Tamara Kuhn Martin
    Tamara Kuhn Martin
    Assistant Dean, College of Engineering

    Tammy is the Assistant Dean for Research Administration in the College of Engineering. Tammy got her start in Research Administration in 2001 when she took a student hourly position as an Accountant Intern at Research & Sponsored Programs. She has a wealth of experience and expertise across all aspects of research administration spanning full-life-cycle grants, contract management and research compliance. She serves on a number of campus committees, is a member of the National Council of University Research Administrators (NCURA) and has presented at NCURA conferences and meetings. Tammy has a B.S. in Human Ecology from the University of Wisconsin-Madison.


  • WARF (fund 135) Funding Initiatives and Fund Administration Northwoods B
    Example Slides
    Description
    Do you have PIs with 135 funding in your School, College, Division or Department? Ever wonder how it works, who to call or how to get more information on spending, edits, close out or other funding opportunities? Attend this session to hear directly from the financial team at OVCR that manages all the WARF funded research initiatives on the UW Madison Campus. This session is designed to give administrators a high-level overview of how 135 funded projects are setup, monitored and administered.
    Learning Objectives
    • Learn the source of 135 funds
    • Hear about our 135 funded programs
    • Understand 135 project administration
    • Learn about 135 project setup, edits, rebudgets, unallowable expenses and project close out policies
    • Meet us and find out who to contact in our office with any questions!
    Presented By
    Russell Schwalbe
    Russell Schwalbe
    Director of Financial Reporting,
    Office of the Vice Chancellor for Research

    Russell’s relationship with the UW Madison dates back 3 decades. First as an undergraduate and graduate student and then 15 years as vendor to the UW providing publishing services. In 2007 he joined the UW as Business and Finance Manager at UW Press and has spent the last 12 years in his role at the OVCR overseeing accounting and financial operations for the OVCR; focusing primarily on the administration of the Wisconsin Alumni Research Foundation annual gift to campus.


    Jessica Wipperfurth
    Jessica Wipperfurth
    Financial Manager,
    Office of the Vice Chancellor for Research

    As the OVCR Financial Manager, Jessica provides support administering the Wisconsin Alumni Research Foundation annual gift to campus, and financial and budgeting support to 17 OVCR research centers. She has been in this office for almost 10 years. Prior to joining OVCR, Jessica worked as the Assistant Director of the nonprofit Supporting Families Together Association, provided financial management and quality improvement support for The Wisconsin Initiative to Support Healthy Lifestyles, and was a financial specialist in the Kawaoka Lab.


    Vielska Brautigam
    Vielska Brautigam
    Accountant,
    Office of the Vice Chancellor for Research
3:00 pm - 3:15 pm
Concurrent Sessions 3:15 - 4:15 pm
  • Making Cents of Subawards Industry
    Slides
    Description
    It is becoming more and more common for sponsored projects to include partners outside of UW. Subawards, regrants, ASSAs, and vendor agreements are all options, but how do we know the appropriate way to get our partners paid? Fortunately, the institution has developed policies and tools to determine the best mechanism to handle each type of relationship. In this session, we will discuss what makes an entity a subawardee or regrantee, as well as the process behind issuing a subaward or regrant. Several case studies will be reviewed to help participants practice what they have learned.
    Learning Objectives
    • Distinguish different types of agreements available to handle partnerships on sponsored projects.
    • Determine whether something is a subaward or regrant using tools policies and resources.
    • Understand what is needed to help expedite subaward or regrant issuance.
    Presented By
    Bob Gratzl
    Bob Gratzl
    Assistant Director of Contracts, Office of Research and Sponsored Programs

    Bob Gratzl is the Assistant Director of Contracts at RSP. He joined the University of Wisconsin-Madison in 2011 as a Grant and Contract Specialist for the RSP Contracts Team. He and his staff on the RSP Contracts Team negotiate and execute agreements and subagreements for sponsored research with a variety of sponsors, including federal, non-profit, for-profit and academic partners. Bob has presented at both regional and national NCURA meetings on a wide range of research topics. robert.gratzl@rsp.wisc.edu


    Jennifer Kuhr
    Jennifer Kuhr
    Senior Grants and Contracts Specialist, Office of Research and Sponsored Programs

    Jennifer is a Sr. Grants and Contracts Specialist in the office of Research and Sponsored Programs. Her area of focus has been outgoing subawards since 2017. and currently is responsible for all outgoing subagreements for the University of Wisconsin Madison. Jennifer has spent 17 years in research administration with experience in both department level administration and at the central office. Jennifer joined RSP in 2014.

  • How to Navigate the PIVOT Database Tool Agriculture
    Description
    This session will provide an overview of the PIVOT tool. Participants will learn how to conduct a variety of searches for funding mechanisms, as well as set the system up for focused notifications. The session will also teach participants how to find funding for specific investigators, as well as connect investigators to collaborate. Finally, the session will show participants how to save, manage, and track searchers for future use.
    Learning Objectives
    • Become proficient at the use of PIVOT to easily conduct funding searches.
    • Learn how to use the advanced search tools to focus funding research.
    • Learn how to use PIVOT to target funding to specific researchers.
    • Use notifications systems to alert faculty of funding resources applicable to their research.
    Presented By
    Lori Uttech-Hanson
    Lori Uttech-Hanson
    Director of medRAMP, School of Medicine and Public Health

    Lori Uttech-Hanson serves as the Director of medRAMP (Research AdMinistration and Proposal Development Services) in the SMPH Dean’s Office of Basic Sciences. medRAMP provides comprehensive proposal development support and additional services to PIs and departments across SMPH, with a special focus on large, complex, multi-PI projects. She possesses 30 years of experience in all aspects of the “grants” field (grant writing, grant making, strategic planning, funding research, partnership development, grant management/administration, project directorship, compliance monitoring, program evaluation, etc.). During her career she has worked in both the public and private sectors, with federal and non-federal grants, and with a wide variety of internal and external teams, collaborative partners, and staff representing multiple departments, agencies, institutions, businesses/industries, and more. In a previous role as a Statewide Grants Administrator, she facilitated the grant making and review, scoring, and selection process, managed post-award administration, and supported applicants/grantees with pre- and post-award technical assistance and training opportunities to help ensure compliance and successful implementation. Prior to that, her experiences as a Project Director on a multi-million dollar grant among a consortium of school districts, as well as the Grants Office Director at a technical college contributed to her skills in administration, communication, and leadership. Finally, she learned the fine arts of grant writing and funding research serving as a Grant Writer and Program Evaluator for a consortium of 40 school districts at CESA 6. She is a Certified Research Administrator and member of NCURA. She earned her B.S. from UW-Madison and possesses a Master’s in Education.


  • Research Security Northwoods A
    Slides
    Description
    Research Security continues to be an important topic for federal research agencies. This session will cover recent updates related to the National Security Presidential Memorandum 33 (NSPM-33) and the changes that will affect how we address keeping research secure yet protecting the openness we value. Panelists from RSP, the Office of Cybersecurity, and the Export Controls Office will discuss UW – Madison’s approach and answer your questions.
    Presented By
    Mark Sweet
    Mark Sweet
    Director of Grants and Contracts in the Office of Research and Sponsored Programs

    Mark has been working in research administration for over 20 years and has presented at several regional and national NCURA conferences. In addition, he is co-chair of the Federal Demonstration Partnership (FDP) eRA Standing Committee. Prior to his time with RSP, Mark was a research specialist in the department of medicine.


4:15 pm - onward