Effort Commitments and Payroll Certification
RAMP - Frequently Asked Questions (FAQ)
No-Cost Extension Request Procedures
Extramural Support Policies and Procedures
Research Education Development (RED)
Total Awards
$1928M
Federal Awards
$1125M
Non-Federal Awards
$803M
Research Expenditures
8th (FY22)
Page Updated: June 24, 2024
Regent Policy Document (RPD) 13-1 requires that grants from and contracts with private, profit-making organizations with a value of more than $5 million require approval by the UW-Madison Chancellor and the UW System President prior to signing the grant or contract. In certain circumstances, either the UW-Madison Chancellor or the UW System President may require additional approvals, including that of the Board of Regents, prior to signing the grant or contract. Grants from and contracts with private, profit-making organizations with a value greater than $10 million require formal approval by the Board of Regents prior to signing the grant or contract. Incoming and outgoing subagreements passing through federal funding are exempt from these approval requirements.
To meet the requirements of RPD 13-1, RSP will work with campus to assess the value or estimated value of the agreement. This is done primarily through the completion of the VCFA Contract Submission Approval Sheet. To streamline the process of document completion and signatures, a DocuSign Form has been created for the VCFA Contract Submission Approval Sheet. This streamlined form is located here: VCFA DocuSign Form. Once there, RSP staff will work with the department to identify the names and email addresses of the individuals who will need to review and sign. These include:
Agreement Type | Value | RSP Submits Agreement Approval to: |
---|---|---|
Master Agreement | Estimated value < $5,000,000 | RSP Signs |
Estimated total value >= $5,000,000 and < $10,000,000 | Requires approval of Chancellor and UW System President. | |
Estimated total value >= $10,000,000 | Requires Board of Regent Approval. | |
Task/Work Order under Existing Master Agreement (not yet approved by Board of Regents or Chancellor/UW System President) | Adjusts Total Value of Master Agreement < $5,000,000 | RSP Signs |
Adjusts Total Value of Master Agreement to >= $5,000,000 and < $10,000,000 | Requires approval of Chancellor and UW System President. | |
Total Value of Master Agreement now >= $10,000,000 | Requires Board of Regent Approval. | |
Stand-Alone Agreements and Amendments/Mods therof | Agreement value < $5,000,000 | RSP Signs |
Agreement value >= $5,000,000 and < $10,000,000 | Requires approval of Chancellor and UW System President. | |
Agreement value >= $10,000,000 | Requires Board of Regent Approval. |
In order to ensure that research projects proceed without disruption, it is important to be mindful timelines for the above approvals. Grants or contracts that require Chancellor or President approval should be fully negotiated and ready for signature at least two (2) weeks before the anticipated project start date. Grants and contracts requiring Regents approval should be fully negotiated and ready for signature at least six (6) weeks before the anticipated project start date. Special attention should be given to ensure that extensions or amendments to existing agreements that will cause the cumulative value of the grants or contracts to exceed the $5m or $10m thresholds are fully negotiated and ready for signature well in advance so there is no interference with on-going projects.