Note: If a sponsor for a grant or fixed price contract asks where to send a check before it has already arrived on campus, please direct them to use the US Bank lockbox address below, which also appears on the invoices RSP sends. Checks should be payable to, Board of Regents of the University of Wisconsin System.
UW-Madison GAR Account
Office for Research & Sponsored Programs
Drawer #538
Milwaukee, WI 53278-0538
Follow the steps that apply to the situation from the following options when a check comes to a campus location.
- Create a WISPER record; attach a copy of the proposal along with a copy of the check, and any award documentation that may have accompanied the check, to the WISPER record. Route the record to your dean/department/division office.
- In addition to routing the record, print out the summary of the record and send to your dean/department/division office (if required) with the check.
- Review for any special endorsement requirements. If a check for a Grant or Fixed Price Contract has been made payable to an entity other than the Board of Regents of the University of Wisconsin System or UW – Madison, the payee will need to endorse the check before RSP can deposit it. An authorized signor should write or stamp the back of the check at the top, ”Pay to the order of Board of Regents of University of Wisconsin System,” and endorse or stamp as any other check made payable to the payee organization.
- The check, supporting documentation and a campus contact name and phone number should be mailed via US Postal Service (we recommend first class mail) to RSP at the US Bank lockbox address below, which also appears on the invoices RSP sends:
UW-Madison GAR Account
Office for Research & Sponsored Programs
Drawer #538
Milwaukee, WI 53278-0538
- If the budget increase was included in the original WISPER application and this is incremental funding, print the existing WISPER record. If no WISPER record exists, print the Award Summary page and write "INCREMENTAL FUNDING" on the page. The check and all documentation should then be sent to RSP at the address in [4] below for deposit and accounting.
- If the budget increase was not anticipated and included in the original WISPER record, create a WISPER supplement record. Attach a copy of the supplemental proposal along with a copy of the check, and any award documentation that may have accompanied the check, to the WISPER record. Route the record to your dean/department/division office. In addition to routing the record, print out the summary of the record and send to your dean/department/division office (if required) with the check. Please remember to enter the Project ID to which the funds belong in the Submission Instructions. Please mark the submission instructions as INTERNAL ROUTING ONLY.
- Review for any special endorsement requirements. If a check for a Grant or Fixed Price Contract has been made payable to an entity other than the Board of Regents of the University of Wisconsin System or UW – Madison, the payee will need to endorse the check before RSP can deposit it. An authorized signor should write or stamp the back of the check at the top, ”Pay to the order of Board of Regents of University of Wisconsin System,” and endorse or stamp as any other check made payable to the payee organization.
- The check, supporting documentation and a campus contact name and phone number should be mailed via US Postal Service (we recommend first class mail) to RSP at the US Bank lockbox address below, which also appears on the invoices RSP sends:
UW-Madison GAR Account
Office for Research & Sponsored Programs
Drawer #538
Milwaukee, WI 53278-0538
- Print the Award Summary page, attach the check and send both to dean/department/division (if required).
- Review for any special endorsement requirements. If a check for a Grant or Fixed Price Contract has been made payable to an entity other than the Board of Regents of the University of Wisconsin System or UW – Madison, the payee will need to endorse the check before RSP can deposit it. An authorized signor should write or stamp the back of the check at the top, ”Pay to the order of Board of Regents of University of Wisconsin System,” and endorse or stamp as any other check made payable to the payee organization.
- The check, supporting documentation and a campus contact name and phone number should be mailed via US Postal Service (we recommend first class mail) to RSP at the US Bank lockbox address below, which also appears on the invoices RSP sends:
UW-Madison GAR Account
Office for Research & Sponsored Programs
Drawer #538
Milwaukee, WI 53278-0538