Harassment Reporting

Page Updated: April 26, 2021

The University of Wisconsin-Madison is committed to promoting a safe and respectful work environment to all members of our university community. The University has established policies, procedures, and oversight to promote ethical conduct and compliance with laws, regulations, and policies. Part of the University’s obligation is to ensure that we comply with sponsors’ expectations and requirements regarding harassment-free environments. Several sponsors compel the University to inform them when an individual’s ability to perform work on the project is impacted.

The following Federal agencies have reporting requirements:

  • National Science Foundation (NSF)
    • NSF Requirements and UW-Madison Implementation (UW-Madison website on NSF requirements and its compliance with them)
    • The National Science Foundation was the first agency to implement harassment reporting requirements, in fall 2018.
  • National Aeronautics and Space Administration (NASA)
    • NASA’s term and condition mirrors the NSF requirements. The method for reporting to NASA differs from the method employed by NSF.
    • The National Aeronautics and Space Administration released their requirements in spring 2020.
  • National Institutes of Health (NIH)
    • NIH requires that the University seek their prior approval for situations in which a change in status of the PI or other senior/key personnel impacts their ability to carry out the approved research or effectively contribute to the project. This is a long-standing requirement for which NIH provided a clarification through NOT-OD-18-172 in spring 2018.
    • In June 2020, the NIH released NOT-OD-20-124. This notice indicates that when a request is submitted for a change in PD/PI and Other Senior/Key Personnel or for a change in recipient institution, the request should mention whether the change is related to concerns about safety and/or work environments.
  • Simons Foundation
    • The Simons Foundation’s Grant Code of Conduct requires that UW-Madison report any determination or administrative action involving personnel and relating to prohibited conduct.
    • The Simons Foundation released their requirements in spring 2020.

This page describes the process that UW-Madison follows to comply with sponsor reporting requirements. In all cases, the Office of Research and Sponsored Programs transmits required information to the sponsor. Please contact odinotifications@rsp.wisc.edu if you have any questions related to these reporting requirements.

This intent of this page is to facilitate compliance with sponsors' expectations and requirements regarding harassment-free environments. You may be interested in other institutional resources listed below.