New Careers RSP
Page Updated: February 12, 2021
The Standard Processing Fee for an H-1B visa application may be an allowable cost to a sponsored project, if certain conditions are met:
Short-term visas, issued for a specific period and purpose, that are clearly identified as directly connected to work performed on an award, may also be allowable as a direct charge to a sponsored project.
Effective March 8, 2005, the federal government enacted the Visa Reform Section of the Omnibus Appropriations Bill that imposed an additional $500 Fraud Prevention and Detection Fee on all initial H-1B applications. This fee is mandatory and required to be paid by the employer (i.e., the UW), not the applicant. Previous memos from the Office of Human Resources and Accounting Services have described the required process for payment of this fee.
Several departments have inquired about the appropriateness of charging this fee to Federal and Non-Federal grants. Based on responses from the Federal government, the University believes it is appropriate to consider this fee as a recruiting cost (as described in OMB circular A-21, section J.42 or 2 CFR 200.463). As such, the $500 fee can be charged directly to Federal and Non-Federal grants provided the following conditions are met:
If the above conditions are met, UW reimbursement for mandatory visa fees paid by individuals also may be charged directly to Federal and Non-Federal grants.
Please note that optional fees, such as the expedited processing fee, are not appropriate to charge to grants. If the University chooses to pay such fees, it must do so using discretionary funding. Visa fees for spouses are not an allowable expense to sponsored projects or other university funds.
Please notify your departments as necessary. If you have any questions, please email Bonniejean Zitske at firstname.lastname@example.org.