Page Updated: September 13, 2023
The newest version of the NSF Proposal and Award Policies and Procedures Guide goes into effect for proposals submitted or due on or after January 30, 2023. See this document for a brief synopsis of important changes.
As of March 26, 2018, NSF uses an account management system that allows users to create and self-manage accounts, including personal information and role requests. Each user has a single profile and unique identifier (NSF ID) for signing in to FastLane and Research.gov for proposal and award activities. New users register directly with NSF.
The PI, all co-PIs, and the Authorized Organizational Representative (AOR) listed on a Grants.gov proposal must all be registered with NSF prior to proposal submission. NSF IDs for the PI, all co-PIs, and the AOR listed will need to be included in the proposal submission.
When a proposal is submitted to NSF, the NSF system will cross-check the DUNS number and organization name. If there is no match to the DUNS number and/or organization name, the proposal will be rejected and the PI/AOR listed on the proposal submission will receive an email notifying that the proposal submission was not accepted by NSF.
If you do not have an existing NSF account, proceed to Step 2.
RSP is the Organization Administrator to view the organization’s pending role requests and manage user tables. Via this dashboard, RSP is able to approve or disapprove role requests, add or remove current user roles, add current NSF users to the organization.
Below is the user role table.
NSF Biographical Sketch
For new proposals submitted or due on or after October 23, 2023, SciENcv is required for the preparation of Biographical Sketches. SciENcv can be populated with information stored in an ORCID account. The UW Libraries provide information about setting up an ORCID ID and building an ORCID profile. Also see the NCBI tutorial on SciENcv: Integrating with ORCID and this NSF webpage for more information.
NSF Current and Pending (Other) Support
Please ensure that all NSF PI(s) and senior/key personnel receive a copy of this PDF document, which highlights Section 223(a)(1) of the NDAA for FY2021 (42 U.S.C. §§6605).
For new proposals submitted or due on or after October 23, 2023, SciENcv is required for preparation of Current and Pending (Other) Support. SciENcv can be populated with information stored in an ORCID account. The UW Libraries provide information about setting up an ORCID ID and building an ORCID profile. Also see the NCBI tutorial on SciENcv: Integrating with ORCID and NSF’s guidance on Current and Pending (Other) Support documents. Further information on NSF Current and Pending Support is available at this page.
The National Science Foundation’s policy is to foster safe and harassment-free environments wherever science is conducted. To that end, for each proposal that includes off-campus or off-site research, NSF has instituted a requirement for preparation of a plan that describes:
NSF defines off-campus or off-site research as “data/information/samples being collected off-campus or off-site, such as fieldwork and research activities on vessels and aircraft.”
The PI must prepare a plan for the proposal and attach the plan to the RAMP record. A template is available that includes existing University policies and procedures. See the template at this link.
In most cases, the plan does not need to be submitted to NSF, although they may review it upon request. However, certain solicitations issued by the Directorates of Biological Sciences (BIO) and Geosciences (GEO) will require submission of a plan at time of proposal. The plan must address specific points and will be considered as part of the Broader Impacts criteria during the review process. Please read the solicitation carefully.
The PI must disseminate the plan to individuals participating in the off-campus or off-site research prior to departure.
See Frequently Asked Questions at this link.
National Science Foundation Conference Proposals
The National Science Foundation released a requirement effective for conference proposals submitted or due, or awards made, on or after February 25th, 2019, in the Proposals & Award Policies & Procedures Guide (PAPPG) NSF 19-1. The rule specifies that we must disseminate our policy that addresses sexual harassment, other forms of harassment, and sexual assault to conference participants prior to attendance at the conference as well as at the conference itself.
If your conference proposal is funded, below is an example of language you can disseminate to participants prior to and at the conference:
The University of Wisconsin-Madison is receiving funding from the National Science Foundation to support this conference. As a condition of the conference grant, NSF requires that UW-Madison disseminate its policy or code-of-conduct that addresses sexual harassment, other forms of harassment (as defined by NSF), and sexual assault. UW-Madison has policies in place, specifically:
When preparing other FastLane documents such as Project Reports, Revised Budgets, Supplemental Requests, Notifications and Requests, and many more, make sure that all of the necessary institutional approvals and processes have been met before submitting to NSF. Again, contact your Dean's office for questions or assistance.
|FAQ: FastLane Proposal Submission||https://www.fastlane.nsf.gov/NSFHelp/webhelp/fastlane/FastLane_Help/proposal_preparation_faqs.htm|
|Grant Proposal Guide||http://www.nsf.gov/funding/pgm_summ.jsp|
|Limited Submission||NSF-Limited Submissions Memo|