Page Updated: November 21, 2022
The newest version of the NSF Proposal and Award Policies and Procedures Guide goes into effect for proposals submitted or due on or after January 30, 2023. See this document for a brief synopsis of important changes.
As of March 26, 2018, NSF uses an account management system that allows users to create and self-manage accounts, including personal information and role requests. Each user has a single profile and unique identifier (NSF ID) for signing in to FastLane and Research.gov for proposal and award activities. New users register directly with NSF.
The PI, all co-PIs, and the Authorized Organizational Representative (AOR) listed on a Grants.gov proposal must all be registered with NSF prior to proposal submission. NSF IDs for the PI, all co-PIs, and the AOR listed will need to be included in the proposal submission.
When a proposal is submitted to NSF, the NSF system will cross-check the DUNS number and organization name. If there is no match to the DUNS number and/or organization name, the proposal will be rejected and the PI/AOR listed on the proposal submission will receive an email notifying that the proposal submission was not accepted by NSF.
If you do not have an existing NSF account, proceed to Step 2.
RSP is the Organization Administrator to view the organization’s pending role requests and manage user tables. Via this dashboard, RSP is able to approve or disapprove role requests, add or remove current user roles, add current NSF users to the organization.
Below is the user role table.
National Science Foundation Conference Proposals
The National Science Foundation released a requirement effective for conference proposals submitted or due, or awards made, on or after February 25th, 2019, in the Proposals & Award Policies & Procedures Guide (PAPPG) NSF 19-1. The rule specifies that we must disseminate our policy that addresses sexual harassment, other forms of harassment, and sexual assault to conference participants prior to attendance at the conference as well as at the conference itself.
If your conference proposal is funded, below is an example of language you can disseminate to participants prior to and at the conference:
The University of Wisconsin-Madison is receiving funding from the National Science Foundation to support this conference. As a condition of the conference grant, NSF requires that UW-Madison disseminate its policy or code-of-conduct that addresses sexual harassment, other forms of harassment (as defined by NSF), and sexual assault. UW-Madison has policies in place, specifically:
When preparing other FastLane documents such as Project Reports, Revised Budgets, Supplemental Requests, Notifications and Requests, and many more, make sure that all of the necessary institutional approvals and processes have been met before submitting to NSF. Again, contact your Dean's office for questions or assistance.
|FAQ: FastLane Proposal Submission||https://www.fastlane.nsf.gov/NSFHelp/webhelp/fastlane/FastLane_Help/proposal_preparation_faqs.htm|
|Grant Proposal Guide||http://www.nsf.gov/funding/pgm_summ.jsp|
|Limited Submission||NSF-Limited Submissions Memo|