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Research Education Development (RED)
Page Updated: June 21, 2022
Researchers at UW-Madison use cloud computing for many different applications, in schools and colleges across campus. Cloud computing may offer better environments for certain purposes, for instance, HIPAA-involved work, research involving restricted data, or collaborative work between multiple institutions or organizations.
UW-Madison maintains contracts with the following cloud service vendors: Amazon Web Services (AWS), Microsoft Azure (Azure), and Google Cloud Platform (GCP). To encourage the use of such services when appropriate, the University is conducting a pilot program to provide a partial waiver of the F&A rate on cloud computing costs through these vendors on sponsored programs. See the RSP Notice on the Pilot Program.
The pilot will begin on July 1, 2022, last for two years, and will include:
At the end of the two-year pilot, data will be reviewed, and a determination will be made as to how to proceed going forward.
Investigators are required to use UW cloud computing services licensed through DoIT for their on-demand computing needs in order to receive the reduced F&A rate. UW-Madison has three approved and licensed services:
Azure - create an account NOTE: Microsoft Azure cannot be used for PHI/HIPAA data.
For all new awards, with a start date of July 1, 2022 or later, which include cloud computing costs, a new Project ID will be set up specifically for those costs. The F&A rate charged to that project for cloud computing will be 26%.
Investigators putting new proposal applications together are encouraged to use cloud services for on-demand computing needs. When budgeting, please exclude the cloud computing services from the calculation for Modified Total Direct Cost (MTDC) F&A charges. Instead, calculate 26% on the cloud computing services and add to your total direct and indirect budget line items.
To help investigators and departments budget correctly for cloud computing services, the Budget Templates provided by RSP have been updated to account for the reduction in F&A. Please use these budget templates to help develop your proposal budgets.