New Careers RSP
Page Updated: May 14, 2021
This document contains guidance for completing Other/Current and Pending Support documents. It is the investigator’s responsibility to ensure the accuracy of Other/Current and Pending Support documents, in accord with the application guidelines or the sponsor’s instructions. Please be sure to carefully read and follow the guidance provided by individual sponsors on how to prepare Other Support documents.
Many federal agencies are revising their instructions regarding Other Support. They request similar, though not uniform, information and provide somewhat ambiguous instructions. Given these factors, we offer below some clarifying statements to standardize and set expectations on what to include in Other/Current and Pending Support documents submitted by UW-Madison.
|Include any activity conducted within the scope of an Investigator’s UW-Madison appointment that provides funding or requires a commitment of time must be reported.||
|Include all collaborations and affiliations that provide funding or require a commitment of time must be reported, whether foreign or domestic.|
|Include the proposal being submitted as a pending proposal.|
|Address potential overlap or over-commitments.||
|List projects with no-cost extensions.|
|Update information as much as possible, e.g., remove outdated proposals or expired awards, unless specifically requested by sponsor, such as NIH or DoD.|
|For subawards to UW-Madison, include the total amount specific to the subaward requested or received by UW-Madison.|
|Include clinical trials.||
|Include start-up funding provided by an organization other than UW-Madison.|
|Include consulting agreements where the PI or senior/key personnel will be conducting research as part of the consulting activities must be reported.|
|In-kind contributions should be reported for NIH and NSF, per agency instructions.||
|For NIH Other Support documents, include an Investigator’s VA-funded activities.||
|Do NOT include start-up funding from UW-Madison.|
|Do NOT include consulting agreements that involve non-research consulting activities.||
|Do NOT include training awards, prizes, or gifts.||
|Do NOT include NIH proposals or projects for which the individual is an Other Significant Contributor.|
|Do NOT include UW-Madison endowed professorships.|
|Do NOT include UW-Madison retention packages.|
|Do NOT include fee-for-service agreements.|
|Do NOT include internal departmental funds, such as 101.|
What follows are examples of Federal sponsor-specific guidance on what they request in their Other Support documents. This guidance is subject to change and will be revised as sponsors release new information. Because sponsor guidance may change, RSP recommends that the investigator/department pay close attention to the sponsor’s instructions in the request for proposal, policy guide, etc. on how to prepare these documents. Each sponsor may request slightly different information or require that it be provided following their own format. RSP’s Current and Pending Support tool offers a method to prepare the information for some of the University’s largest sponsors.
Investigators and departments should be prepared to respond to a sponsor’s questions about the information provided in Other Support.
From General Application Instructions, Version 601, Department of Defense, Defense Health Program, Congressionally Directed Medical Research Programs:
PI Previous/Current/Pending Support: This file must be titled “Support_LastName.pdf” where “LastName” is the last name of the PI.
For all previous (award period of performance ending within the past 5 years), current, and pending research support, include the title, time commitments, supporting agency, name and address of the funding agency’s procuring Contracting/Grants Officer, performance period, level of funding, brief description of the project’s goals, and list of the specific aims. If applicable, identify where the proposed project overlaps with other existing and pending research projects. Clearly state if there is no overlap.
List all positions and scientific appointments, both domestic and foreign, held by senior/key personnel that are relevant to an application, including affiliations with foreign entities or governments. This includes titled academic, professional, or institutional appointments whether or not remuneration is received, and whether full-time, part-time, or voluntary (including adjunct, visiting, or honorary).
Report all resources and other support for all individuals designated in an application as senior/key personnel–including for the PI and for other individuals who contribute to the scientific development or execution of a project in a substantive, measurable way, whether or not they request salaries or compensation. Information must be provided about all current support for ongoing projects, irrespective of whether such support is provided through the applicant organization, through another domestic or foreign organization, or is directly provided to an individual who supports the senior/key personnel’s research efforts.
Report all current projects and activities that involve senior/key personnel, even if the support received is only in-kind (e.g., office/laboratory space, equipment, supplies, employees). All research resources including, but not limited to, foreign financial support, research or laboratory personnel, lab space, scientific materials, selection to a foreign “talents” or similar-type program, or other foreign or domestic support must be reported.
Provide the total award amount for the entire award period covered (including facilities and administrative costs), as well as the number of person-months (or partial person-months) per year to be devoted to the project by the senior/key personnel involved.
If there is no previous, current, or pending support, enter “None.” An updated previous, current, and pending support document will be required if an award is recommended for funding.
From Continuation of Solicitation for the Office of Science Financial Assistance Program, posted 10/1/2020:
10. How to Prepare Current and Pending Support
WARNING: These instructions have been significantly revised to require disclosure of a variety of potential conflicts of interest or commitment, including participation in foreign government-sponsored talent recruitment programs.
Current and Pending support is intended to allow the identification of potential duplication, overcommitment, potential conflicts of interest or commitment, and all other sources of support. The PI and each senior/key person at the prime applicant and any proposed subaward must provide a list of all sponsored activities, awards, and appointments, whether paid or unpaid; provided as a gift with terms or conditions or provided as a gift without terms or conditions; full-time, part-time, or voluntary; faculty, visiting, adjunct, or honorary; cash or in-kind; foreign or domestic; governmental or private-sector; directly supporting the individual’s research or indirectly supporting the individual by supporting students, research staff, space, equipment, or other research expenses. All foreign government-sponsored talent recruitment programs must be identified in current and pending support. SC requires the use of the format approved by the National Science Foundation (NSF), which may be generated by the Science Experts Network Curriculum Vita (SciENcv), a cooperative venture maintained at https://www.ncbi.nlm.nih.gov/sciencv/, and is also available at https://www.nsf.gov/bfa/dias/policy/nsfapprovedformats/cps.pdf. The use of a format required by another agency is intended to reduce the administrative burden to researchers by promoting the use of common formats.
For every activity, list the following items:
From NASA GUIDEBOOK FOR PROPOSERS RESPONDING TO A NASA FUNDING OPPORTUNITY, Revised as of May 2020, Effective as of June 23, 2020:
3.16 Current and Pending Support
PIs and Co-PIs must provide all ongoing and pending projects and proposals (regardless of salary support) in which they are performing or will perform any part of the work. Co-Is proposing to spend 10% or more of their time to the proposed effort must provide a list of ongoing and pending projects and proposals (regardless of salary support) that require a significant share (more than 10%) of their time. Proposals do not need to include the current proposal on the list of pending proposals unless submitted to another funding opportunity (NASA or another sponsor).
For those investigators for whom it is required (see above), the proposal shall provide the following information for each current and pending project:
The proposing PI must notify the NASA Program Officer identified in the NOFO immediately of any successful proposals that are awarded for substantially the same research as proposed to NASA, any time after the proposal due date and until the announcement of NASA’s selections.
Current and pending support is not required for Co-Is at non-U.S. institutions. Current and pending support is usually not required for students. It may be requested, depending on the specifics of the NOFO. Proposers may request student funding in three different ways:
NIH guidance and instructions on Other Support has evolved over the last few years. Major resources include the following:
From the NIH Grants Policy Statement, Revised October 2019:
Definition of Other Support: Includes all resources made available to researcher or senior key personnel in support of and/or related to all of their research endeavors, regardless of whether or not they have monetary value and regardless of whether they are based at the institution the researcher identifies for the current grant. Other support does not include training awards, prizes, gifts or start-up support from the US based institution.
NIH has indicated that they review Other Support information to ensure that:
Other Support must be provided for all individuals identified in the application as the PI or senior/key personnel. More detailed information is available on the NIH Other Support webpage.
Some specific examples of information that should be disclosed in NIH Other Support include, but are not limited to:
From Special Instructions for Individuals with Multiple Research Appointments (e.g., dual university/Department of Veterans Affairs appointments):
When an individual holds multiple appointments involving support for research activities, information from each appointment must be included separately in the Other Support documentation. The support from each funding source should be clearly and separately delineated so that the separate appointments can be considered independently when determining any potential overlap.
List each appointment separately and include enough information on the type of appointment; (e.g., full time academic or 6/8 VA) so that an assessment of an individual’s commitment can be made. Within each appointment, include appropriate sources of research support providing the standard detailed information cited above.
Note that when an individual has multiple appointments (UW & VA) it is possible that the combined effort can result in excess of 12 calendar months (not from any one institution, but a combination of multiple appointments). In all cases, an individual’s combined total professional effort must meet a test of reasonableness.
What does NOT-OD-21-110 mean?
The notice indicates that the new Other Support format is expected to be used as of May 25, 2021, but it is not required until January 25, 2022. This means that NIH will not withdraw applications that do not follow the new format until January 25, 2022. NIH clarified that they will not require that supporting documentation be included with Other Support until January 25, 2022, but that institutions may be asked to provide this documentation to NIH prior to that date, if necessary.
Other Support documents must include disclosures of all domestic and foreign support available to a researcher, per NIH guidance. Although the new Other Support format is not required until January 25, 2022, RSP recommends that people begin using the format as soon as they are able on or after May 25, 2021. If the attestation is included, it should be signed by the PI/PD or senior/key personnel. RSP also recommends that departments begin collecting supporting documentation, in case NIH requests it.
From NSF Proposal and Award Policies and Procedures Guide, January 24, 2020:
h. Current and Pending Support
Note: The requirement to use an NSF-approved format for preparation of current and pending support will go into effect for new proposals submitted or due on or after October 5, 2020. In the interim, proposers must continue to prepare this document in accordance with the guidance specified in the PAPPG (NSF 20-1). NSF, however, encourages the community to use the NSF-approved formats and provide valuable feedback as we enhance them for the October implementation.
Current and pending support information must be separately provided through use of an NSF-approved format, for each individual designated as senior personnel on the proposal. Current and pending support includes all resources made available to an individual in support of and/or related to all of his/her research efforts, regardless of whether or not they have monetary value. Current and pending support also includes in-kind contributions (such as office/laboratory space, equipment, supplies, employees, students26. In-kind contributions not intended for use on the project/proposal being proposed also must be reported27.
Current and pending support information must be provided for this project, for ongoing projects, and for any proposals currently under consideration from whatever source28, irrespective of whether such support is provided through the proposing organization or is provided directly to the individual.
The total award amount for the entire award period covered (including indirect costs) must be provided, as well as the number of person-months (or partial person-months) per year to be devoted to the project by the individual.
Concurrent submission of a proposal to other organizations will not prejudice its review by NSF, if disclosed.29 If the project (or any part of the project) now being submitted has been funded previously by a source other than NSF, information must be provided regarding the last period of funding.
From USDA NIFA Current & Pending Support template:
Who completes this template: Each project director/principal investigator (PD/PI) and other senior personnel specified in the Request for Applications (RFA). For Agriculture and Food Research Initiative (AFRI) applications, completion of this is only required for PDs/PIs and CoPDs/CoPIs.
How this template is completed:
Note: Concurrent submission of a proposal to other organizations will not prejudice its review by NIFA.