Federal Agency Guidance Regarding Disclosures of Other Support (Current and Pending Support) - UW-Madison Approach

Page Updated: July 12, 2021

This document contains guidance for completing Other/Current and Pending Support documents. It is the investigator’s responsibility to ensure the accuracy of Other/Current and Pending Support documents, in accord with the application guidelines or the sponsor’s instructions. Please be sure to carefully read and follow the guidance provided by individual sponsors on how to prepare Other Support documents.

General Guidance

Many federal agencies are revising their instructions regarding Other Support. They request similar, though not uniform, information and provide somewhat ambiguous instructions. Given these factors, we offer below some clarifying statements to standardize and set expectations on what to include in Other/Current and Pending Support documents submitted by UW-Madison.

Tip Additional Notes
Include any activity conducted within the scope of an Investigator’s UW-Madison appointment that provides funding or requires a commitment of time must be reported.
  • Commitments are regular obligations of time (part of an investigator’s regular activities), not short-term obligations, such as attending a meeting and making a presentation.
  • If an investigator has a commitment for an activity but is receiving no salary support from the activity (salary is cost shared by the University), that activity must be reported.
  • Typically, activities that provide funding or have a quantifiable commitment of time are Federal or Non-Federal sponsored projects (fund 144 or 133).
  • Even if a research project does not involve a quantifiable commitment of time, if the PI/senior key personnel is spending time on the project, the project should be included.
  • Awards resulting from internally-funded competitions should be included. Examples include, WARF Fall Competition funds, SEED Research Program or Draper Technology funds, Research Service Grants, and Thompson Center awards to name a few.
Include all collaborations and affiliations that provide funding or require a commitment of time must be reported, whether foreign or domestic.
Include the proposal being submitted as a pending proposal.
Address potential overlap or over-commitments.
  • As this is a primary concern of Federal agencies, please be clear in your explanations.
List projects with no-cost extensions.
Update information as much as possible, e.g., remove outdated proposals or expired awards, unless specifically requested by sponsor, such as NIH or DoD.
For subawards to UW-Madison, include the total amount specific to the subaward requested or received by UW-Madison.
Include clinical trials.
  • For federally-sponsored clinical trials, include the effort commitment listed in the award document.
  • For industry-sponsored clinical trials, group the clinical trials in one section. Include an aggregated effort amount for all industry-sponsored trials, as well as a general description for all trials. Each trial should then be listed individually with the sponsor, PI, dates, payments received to date, and a brief (one-sentence) description. See example
Include start-up funding provided by an organization other than UW-Madison.
Include consulting agreements where the PI or senior/key personnel will be conducting research as part of the consulting activities must be reported.
  • If the agreement will result in a co-authored publication, it may be considered research.
  • Consulting may be outside of the scope of an individual’s UW-Madison appointment, but may need to be included.
  • See NIH FAQ and NSF FAQ #15.
In-kind contributions should be reported for NIH and NSF, per agency instructions.
  • NIH
    • If an in-kind contribution is not specific to the project being proposed but a resource available to the investigator, then it must be included as part of Other Support.
    • If an in-kind contribution is intended for use on the project being proposed, it should be included in the Facilities and Other Resources or Equipment section. If included in the Facilities section, it does not need to be replicated on Other Support.
    • For in-kind resources with no associated time commitment, researchers can list zero effort, but must provide the estimated dollar value of the in-kind resource. The effort and dollar value cannot both be zero.
    • Information on high-value materials (e.g., data, samples, etc.) received from collaborators must be included in the in-kind contribution section of Other Support, including the source, a summary of the in-kind contribution, and the estimated value. Only resources uniquely available to the researcher must be reported.
    • Institutional resources, such as core facilities or shared equipment that are made broadly available and will be used on the project being proposed, should not be included in Other Support, but rather listed under Facilities and Other Resources.
    • See NIH Other Support information.
  • NSF
    • If the in-kind contributions are not specific to the project/proposal but are available to the investigator and have an associated time commitment, the information must be included as part of the current and pending support section of the proposal.
    • In-kind contributions with no associated time commitment that are intended for use on the project/proposal to NSF must be included as part of the Facilities, Equipment, and Other Resources section. These contributions do not need to be replicated in the individual’s Current and Pending Support submission.
    • See NSF Current & Pending Support information.
  • UW-Madison definition of third party in-kind contributions:
    • Non-cash contributions from third parties external to the university. Instead of cash, the third party provides goods or services. This can include donated space, donated buildings or land, donated supplies, donated or loaned equipment, volunteer effort, or the paid effort of employees from an outside organization. (from UW-Madison Cost Sharing Guidelines)
For NIH Other Support documents, include an Investigator’s VA-funded activities.
Do NOT include start-up funding from UW-Madison.
Do NOT include consulting agreements that involve non-research consulting activities.
Do NOT include training awards, prizes, or gifts.
  • Gifts are resources provided where there is no expectation of anything in return. Care must be taken to ensure that funds are appropriately categorized. See Gift Funds Policy.
Do NOT include NIH proposals or projects for which the individual is an Other Significant Contributor.
Do NOT include UW-Madison endowed professorships.
Do NOT include UW-Madison retention packages.
Do NOT include fee-for-service agreements.
Do NOT include internal departmental funds, such as 101.

Federal Agency Guidance

What follows are examples of Federal sponsor-specific guidance on what they request in their Other Support documents. This guidance is subject to change and will be revised as sponsors release new information. Because sponsor guidance may change, RSP recommends that the investigator/department pay close attention to the sponsor’s instructions in the request for proposal, policy guide, etc. on how to prepare these documents. Each sponsor may request slightly different information or require that it be provided following their own format. RSP’s Current and Pending Support tool offers a method to prepare the information for some of the University’s largest sponsors.

Investigators and departments should be prepared to respond to a sponsor’s questions about the information provided in Other Support.

Department of Defense (DoD) Previous/Current/Pending Support
The Department of Defense has indicated that information provided in Previous/Current/Pending Support will be used to support protection of intellectual property, national security, and to limit undue influence. See Memorandum.

From General Application Instructions, Version 601, Department of Defense, Defense Health Program, Congressionally Directed Medical Research Programs:

PI Previous/Current/Pending Support: This file must be titled “Support_LastName.pdf” where “LastName” is the last name of the PI.

For all previous (award period of performance ending within the past 5 years), current, and pending research support, include the title, time commitments, supporting agency, name and address of the funding agency’s procuring Contracting/Grants Officer, performance period, level of funding, brief description of the project’s goals, and list of the specific aims. If applicable, identify where the proposed project overlaps with other existing and pending research projects. Clearly state if there is no overlap.

List all positions and scientific appointments, both domestic and foreign, held by senior/key personnel that are relevant to an application, including affiliations with foreign entities or governments. This includes titled academic, professional, or institutional appointments whether or not remuneration is received, and whether full-time, part-time, or voluntary (including adjunct, visiting, or honorary).

Report all resources and other support for all individuals designated in an application as senior/key personnel–including for the PI and for other individuals who contribute to the scientific development or execution of a project in a substantive, measurable way, whether or not they request salaries or compensation. Information must be provided about all current support for ongoing projects, irrespective of whether such support is provided through the applicant organization, through another domestic or foreign organization, or is directly provided to an individual who supports the senior/key personnel’s research efforts.

Report all current projects and activities that involve senior/key personnel, even if the support received is only in-kind (e.g., office/laboratory space, equipment, supplies, employees). All research resources including, but not limited to, foreign financial support, research or laboratory personnel, lab space, scientific materials, selection to a foreign “talents” or similar-type program, or other foreign or domestic support must be reported.

Provide the total award amount for the entire award period covered (including facilities and administrative costs), as well as the number of person-months (or partial person-months) per year to be devoted to the project by the senior/key personnel involved.

If there is no previous, current, or pending support, enter “None.” An updated previous, current, and pending support document will be required if an award is recommended for funding.

Source: https://cdmrp.army.mil/funding/pa/FY21-BCRP-GAI.pdf

Department of Energy (DoE) Current and Pending Support
The Department of Energy has released a memo limiting participation in foreign talent recruitment programs. DOE has released an order and FAQs to implement this memo.

From Continuation of Solicitation for the Office of Science Financial Assistance Program, posted 10/1/2020:

SECTION VIII.A.

10. How to Prepare Current and Pending Support

WARNING: These instructions have been significantly revised to require disclosure of a variety of potential conflicts of interest or commitment, including participation in foreign government-sponsored talent recruitment programs.

Current and Pending support is intended to allow the identification of potential duplication, overcommitment, potential conflicts of interest or commitment, and all other sources of support. The PI and each senior/key person at the prime applicant and any proposed subaward must provide a list of all sponsored activities, awards, and appointments, whether paid or unpaid; provided as a gift with terms or conditions or provided as a gift without terms or conditions; full-time, part-time, or voluntary; faculty, visiting, adjunct, or honorary; cash or in-kind; foreign or domestic; governmental or private-sector; directly supporting the individual’s research or indirectly supporting the individual by supporting students, research staff, space, equipment, or other research expenses. All foreign government-sponsored talent recruitment programs must be identified in current and pending support. SC requires the use of the format approved by the National Science Foundation (NSF), which may be generated by the Science Experts Network Curriculum Vita (SciENcv), a cooperative venture maintained at https://www.ncbi.nlm.nih.gov/sciencv/, and is also available at https://www.nsf.gov/bfa/dias/policy/nsfapprovedformats/cps.pdf. The use of a format required by another agency is intended to reduce the administrative burden to researchers by promoting the use of common formats.

For every activity, list the following items:

  • The sponsor of the activity or the source of funding
  • The award or other identifying number
  • The title of the award or activity. If the title of the award or activity is not descriptive, add a brief description of the research being performed that would identify any overlaps or synergies with the proposed research
  • The total cost or value of the award or activity, including direct and indirect costs. For pending proposals, provide the total amount of requested funding
  • The award period (start date –end date)
  • The person-months of effort per year being dedicated to the award or activity

Source: https://science.osti.gov/-/media/grants/pdf/foas/2021/DE-FOA-0002414.pdf

National Aeronautics and Space Administration (NASA) Current and Pending Support

From NASA GUIDEBOOK FOR PROPOSERS RESPONDING TO A NASA FUNDING OPPORTUNITY, Revised as of May 2020, Effective as of June 23, 2020:

3.16 Current and Pending Support

PIs and Co-PIs must provide all ongoing and pending projects and proposals (regardless of salary support) in which they are performing or will perform any part of the work. Co-Is proposing to spend 10% or more of their time to the proposed effort must provide a list of ongoing and pending projects and proposals (regardless of salary support) that require a significant share (more than 10%) of their time. Proposals do not need to include the current proposal on the list of pending proposals unless submitted to another funding opportunity (NASA or another sponsor).

For those investigators for whom it is required (see above), the proposal shall provide the following information for each current and pending project:

  • Title of funded project or proposal title;
  • Name of PI on award or proposal;
  • Program name (if appropriate) and sponsoring agency or organization, including a point of contact with their telephone number and email address;
  • Performance period;
  • Total amount received by that investigator (including indirect costs) or the amount per year if uniform (e.g., $50 k/year); and
  • Time commitment by the investigator for each year of the period of performance.

The proposing PI must notify the NASA Program Officer identified in the NOFO immediately of any successful proposals that are awarded for substantially the same research as proposed to NASA, any time after the proposal due date and until the announcement of NASA’s selections.

Current and pending support is not required for Co-Is at non-U.S. institutions. Current and pending support is usually not required for students. It may be requested, depending on the specifics of the NOFO. Proposers may request student funding in three different ways:

  • As a direct labor cost, the same as a key or other personnel.
  • As a scholarship or other student aid that must comply with the requirements in 2 CFR 200.466, Scholarships and student aid costs."
  • As a participant support cost as defined in 2 CFR 200.75.

Source: https://prod.nais.nasa.gov/pub/pub_library/srba/documents/2020_edition_Proposers_Guidebook.pdf

National Institutes of Health (NIH) Other Support RECENTLY UPDATED

New UW-Madison’s NIH Other Support Faculty Questionnaire and Template

NIH guidance and instructions on Other Support has evolved over the last few years. Major resources include the following:

From the NIH Grants Policy Statement, Revised October 2019:

Definition of Other Support: Includes all resources made available to researcher or senior key personnel in support of and/or related to all of their research endeavors, regardless of whether or not they have monetary value and regardless of whether they are based at the institution the researcher identifies for the current grant. Other support does not include training awards, prizes, gifts or start-up support from the US based institution.
Source: https://grants.nih.gov/grants/policy/nihgps/HTML5/section_1/1.2_definition_of_terms.htm

NIH has indicated that they review Other Support information to ensure that:

  • All resources, domestic or foreign, directly supporting the individual’s research endeavors have been reported
  • Sufficient levels of effort are committed to the project
  • There is no scientific, budgetary, or commitment overlap
  • Only funds necessary to the approved project are included in the award
  • Any foreign resources that meet the definition of a foreign component have received appropriate prior approval.

Source: https://grants.nih.gov/faqs#/other-support-and-foreign-components.htm?anchor=question56209

NIH Other Support Guidance

Other Support must be provided for all individuals identified in the application as the PI or senior/key personnel. More detailed information is available on the NIH Other Support webpage.

What to include in NIH Other Support:
  • Resources and financial support from all foreign and domestic entities that are available to the researcher in support of and/or related to their research endeavors. This includes all resources and support, whether provided through University of Wisconsin-Madison, another institution, or to the researcher directly.
  • In-kind contributions, e.g., laboratory/office space, equipment, supplies, or employees or students supported by an outside source
  • Financial support for laboratory personnel
    • For example, a student or postdoc funded by a foundation or their home university who is working on research in support of the PI or senior/key personnel’s research endeavors should be reported as an in-kind contribution on Other Support
  • Provision of high-value materials that are not freely available (e.g., biologics, chemical, model systems, technology, etc.)
  • Consulting agreements when PD/PI or other senior/key personnel will be conducting research as part of consulting activities
  • Start-up funds provided by sources outside UW-Madison
  • Individuals with a 9-month appointment must report any time spent conducting research under a foreign award over the summer. See the NIH FAQ on this topic.
  • For a researcher working on a subproject for another UW-Madison PI, provide the project number and PD/PI name for overall project. Provide all other information, including total award amount and person months, for the subproject only.
  • For a researcher working on a subaward to UW-Madison where the NIH grant is awarded to another institution, provide the project number and PD/PI name for the prime award. Provide all other information, including total award amount and person months, for the subaward only.

Some specific examples of information that should be disclosed in NIH Other Support include, but are not limited to:

  • Other funding (e.g., salary, stipend, honoraria, etc.) paid to a University of Wisconsin-Madison researcher by an outside entity. This may include participation in a foreign talent program.
  • Financial support for laboratory personnel (e.g., students, postdocs, or scholars working in a researcher’s lab at University of Wisconsin-Madison and who are supported by a foreign entity either through salary, stipend, or receipt of living or travel expenses).
  • Provision of lab space at another institution, foreign or domestic.
  • Any agreement with a foreign university for which the University of Wisconsin-Madison faculty member directs non-UW students, postdocs, or other personnel affiliated with that university.
  • Any contractual agreement with a foreign institution or government agency.
  • Any non-University of Wisconsin-Madison agreement in which foreign funds or other resources are provided to the faculty for activities either at University of Wisconsin-Madison or at a foreign institution.
What not to include in NIH Other Support:
  • Training awards, prizes, or gifts. Care must be taken to ensure that funds are appropriately categorized. See Gift Funds Policy.
  • Start-up funds provided by UW-Madison
  • Non-research consulting activities
  • Facilities, services, or resources available for shared use and not specific to the individual investigator
NIH Other Support Requirements (effective for due dates on/after May 25, 2021) RECENTLY UPDATED
  • The Other Support form must be signed by the PI or senior/key personnel. The signature may be a JPEG or may be achieved through a product such as DocuSign or Adobe Sign. A specific type of signature is not mandated. Once a signature has been obtained, print the document to PDF to make it into a flattened PDF.
  • Supporting documentation:
    • For foreign activities or resources, recipients must submit “copies of contracts, grants or any other agreement specific to senior/key personnel foreign appointments and/or employment with a foreign institution.” This may include:
      • Appointment letters or other documents (agreement) related to the terms and conditions of the appointment with foreign entities
      • Employment agreements with foreign entities
      • Grants and contracts received as a result of their appointment and/or employment with the foreign entity (received as an individual or through the foreign entities involved)
    • If the agreements are not in English, UW-Madison must provide translated copies. See additional information on translations.
    • All Supporting Documentation must be combined with the signed Other Support form and submitted as one Other Support PDF document.
NIH Other Support for VA Supported Investigators

From Special Instructions for Individuals with Multiple Research Appointments (e.g., dual university/Department of Veterans Affairs appointments):

When an individual holds multiple appointments involving support for research activities, information from each appointment must be included separately in the Other Support documentation. The support from each funding source should be clearly and separately delineated so that the separate appointments can be considered independently when determining any potential overlap.

List each appointment separately and include enough information on the type of appointment; (e.g., full time academic or 6/8 VA) so that an assessment of an individual’s commitment can be made. Within each appointment, include appropriate sources of research support providing the standard detailed information cited above.

Note that when an individual has multiple appointments (UW & VA) it is possible that the combined effort can result in excess of 12 calendar months (not from any one institution, but a combination of multiple appointments). In all cases, an individual’s combined total professional effort must meet a test of reasonableness.

Source: https://www.research.va.gov/services/shared_docs/Other-Support-JIT.pdf

NIH Frequently Asked Questions RECENTLY UPDATED
Category Question Answer
Calendar year/person months on other support How are we supposed to complete the Year/Person Months table in the NIH Other Support form? The grant period usually does not align with the calendar year. In the Year column, enter the calendar year during which the budget period begins. In the Person Months column, enter the person months the individual plans to spend during the budget period. The Project/Proposal Start and End Date should indicate that the budget periods will be, typically twelve-month periods that begin on the start date and each anniversary thereafter. The NIH provided the following example in their Other Support sample document:

From NIH Other Support Sample: Project/Proposal Start and End Date: (MM/YYYY) (if available): 10/1/2021 – 9/30/2023

  • Total Award Amount (including Indirect Costs): $262,921
  • Person Months (Calendar/Academic/Summer) per budget period.
Year (YYYY) Person Months (##.##)
1. 2021 2.4 calendar
2. 2022 2.4 calendar
For a project that is in a no-cost extension period, what should be listed for an effort commitment in Other Support? For a project in a no-cost extension (NCE), the NIH expects some small amount of effort be included for an NIH award. One option would be to show the effort for the final year of the project and extend the period of time for the NCE period. For example, this would mean entering the annual effort commitment of 0.5 calendar months for the Person Months, but instead of listing 1/1/2018 – 12/31/2020, the dates would be 1/1/2018 – 12/31/2021. A visual representation of this idea is available at the top of page 2 at this link. Another option would be to enter a de minimis amount of effort for the NCE period of the NIH award, provided 1) the original effort commitment for the project had already been fulfilled, and 2) the project is not an award with a specific minimum effort requirement such as a K award.
Fee-for-service Should we include funding from fee-for service (fund 136) activities in other support? No, funding from fee-for-service or fund 136 activities should not be included in Other Support.
Foreign appointments/employment Does the Supporting Documentation requirement ONLY apply to foreign appointments or employment? For example, if a PI has research agreement with a foreign company that flows through UW-Madison, would that require supporting documentation? The Supporting Documentation requirement only applies to foreign appointments or employment that an individual engages in as an outside activity. If a PI has a research agreement with a foreign company that is run through UW-Madison, i.e., a sponsored project on fund 133, the sponsored project would be listed on Other Support, but there would be no need to provide a copy of the research agreement with the Supporting Documentation.
Can you differentiate between what NIH expects for a foreign appointment vs. participation on a grant with a foreign sponsor? How should a grant with a foreign sponsor or entity be indicated on Other Support, and does it require any documentation? NIH expects that a foreign appointment or foreign employment will be listed in the Biosketch, in the section on Positions, Scientific Appointments, and Honors. NIH expects that institutions will provide “copies of contracts, grants or any other agreement specific to senior/key personnel foreign appointments and/or employment with a foreign institution for all foreign activities and resources that are reported in Other Support.” Grants, contracts, or other agreements associated with the foreign appointment or employment would be listed in the Other Support document (as Active, Pending, or Completed projects) for the PI or senior/key personnel. The copies of contracts, grants, or any other agreements would be included in the Other Support PDF.
If a PI has a research agreement with a foreign sponsor or entity that is run through UW-Madison, i.e., a sponsored project on fund 133 or 144, the sponsored project would be listed on Other Support, and there would be no need to provide a copy of the research agreement with the Supporting Documentation.
What if a PI is working with a foreign country on a grant from that country in that country during the summer? Would we need the supporting documents for that grant or agreement? If a PI is working with a foreign country on a grant from that country and the agreement is NOT run through UW-Madison, the agreement should be listed as a project in Other Support and a copy of the agreement should be included as part of the Supporting Documentation.
What does it mean to ‘flatten’ a PDF? And how do I do it? Flattening a PDF means merging separate, distinct content into one document. You can flatten a PDF and combine documents by using the “Print to PDF” function. RSP recommends retaining the individual documents in the event NIH requests copies of them.
Form use What does NOT-OD-21-110 mean? The notice indicates that the new Other Support format is expected to be used as of May 25, 2021, but it is not required until January 25, 2022. This means that NIH will not withdraw applications that do not follow the new format until January 25, 2022. NIH clarified that they will not require that supporting documentation be included with Other Support until January 25, 2022, but that institutions may be asked to provide this documentation to NIH prior to that date, if necessary.
Other Support documents must include disclosures of all domestic and foreign support available to a researcher, per NIH guidance. Although the new Other Support format is not required until January 25, 2022, RSP recommends that people begin using the format as soon as they are able on or after May 25, 2021. If the attestation is included, it should be signed by the PI/PD or senior/key personnel. RSP also recommends that departments begin collecting supporting documentation, in case NIH requests it.
Gifts Do 233 accounts need to be listed on other support? No. 233 accounts are considered gift funds. Gifts are resources provided where there is no expectation of anything in return. As long as gifts are appropriately classified, there is no need to include them in Other Support.
Immediate notification of non-RPPR or non-JIT disclosure Regarding NIH’s new requirement of immediate notification of undisclosed Other Support, does this refer only to a deliberate failure to disclose? What if a person receives a new award after the JIT is submitted -- would this award need to be communicated to the GMS? The immediate notification requirement refers to instances where there was a failure to disclose information about support that was active when a JIT or a progress report was submitted. If a researcher receives a new award after the JIT or RPPR was submitted, then the update would be reflected in the next RPPR.
In-kind contributions Should we only report in-kind contributions that are currently active? Do we need to report pending or completed in-kind contributions? RSP is advising people to include active or pending in-kind contributions. If a new in-kind contribution arrives during the period of the award, it should be reported in the RPPR.
Is RSP setting a minimum threshold for an in-kind contribution estimated dollar amount? The example in the NIH Other Support sample of $1,000 seems low. No, RSP is not setting a minimum threshold for when an in-kind contribution should be included. The PI and department should try to determine the fair market value of an in-kind contribution. Guidance for valuing contributions is available in 2 CFR §200.306 Cost sharing or matching. The NIH has indicated that in-kind contributions should be included if they are either of high value or uniquely available to a researcher.
Do in-kind donations need to be reported if from a different department within UW (e.g., Vet School to SMPH)? In-kind contributions are defined as non-cash contributions (goods or services) from a third party that is external to UW-Madison, so something provided internally would not be considered an in-kind contribution. If resources are being provided to a department by another department for the proposed project, they may need to be described in the in Facilities section of the proposal.
How are administrators to identify or know about in-kind contributions? Administrators may not be aware of in-kind contributions that support an individual’s research. The administrator may need to ask the researcher to identify in-kind contributions as part of preparing the other support document.
Internal funding How should I determine if internal funds should be included in Other Support?

In general, consider including internal funds if they meet all of the following criteria: a proposal and budget for a specific project were submitted; funds were competitively awarded for the conduct of research and will be separately accounted for; and a deliverable such as a project report is required.

Examples of internal funds to include (not a comprehensive list): WARF Fall Competition funds; WARF funded MIR awards; Wisconsin Partnership fund; Baldwin WI Idea Endowment awards; Research Service Grant awards; SEED or Draper Technology Innovation Fund awards.

Examples of internal funds to exclude (not a comprehensive list): Vilas Early & Mid-Career Professorships; Hilldale or Bascom Professorship; Kellett Mid-Career Award; Romnes Faculty Fellowships; other named professorships.

Key personnel What is the definition of key personnel and why is it important related to other support?

NIH defines key personnel as “the PD/PI and other individuals who contribute to the scientific development or execution of a project in a substantive, measurable way, whether or not they receive salaries or compensation under the grant.” (See link for complete NIH definition.) Classifying someone as key personnel is important because many administrative requirements, such as provision of Other Support documents, are tied to one’s role as key personnel.

One question to consider in naming key personnel is: If the person were to leave the project, how disruptive would that be to the project? The potential level of disruption may be an indicator of whether or not to name the person as key personnel, i.e., low disruption indicates probably not key personnel.

Multi-project or multi-site awards What if UW-Madison is a site for a clinical trial on a multi-center study? UW is not the coordinating site, but other sites on the study are in foreign countries. Does this need to be reported and, if so, how? If UW-Madison is not the coordinating site, and we are simply one site in a multi-center study, we need only list UW-Madison as the Primary Place of Performance. Per the NIH, “The researcher should provide the project number, PD/PI name for the prime award. All other information, including the total award amount and person months, should be specific [to] the subaward.”
For the multi-project grant that is run by our department, other administrators are asking me to determine how much support each of the thirty (30) key persons received from the full dollar amount. Are we really going into that much detail? Yes, in the case where a researcher is a key person on a multi-project grant, the NIH guidance is “recipients should provide the project number and PD/PI name for the overall project. All other information, including total award amount and person months, [is] for the subproject only.” A best practice is for each investigator to have his/her own project set up. Also see the Collaborative Grant Expenditure Policy.
Pending grant When is a grant officially "pending"? When it's submitted? After you get a fundable score? A grant is considered pending once a proposal has been submitted. An industry-sponsored clinical trial is considered pending if it is in active negotiations.
RSP Current & Pending Support tool Will RSP update the format of the Other Support document on the Current and Pending support tool? Yes, RSP is working on revisions to the Current and Pending Support tool to incorporate changes to the NIH Other Support and a new section on industry-sponsored clinical trials. We will make an announcement when the tool has been updated.
Training grants and fellowships Do NIH training grants and NIH fellowships need to be included in Other Support documents? Training grants only need to be reported if you are the PI; trainers do not need to include training grants in other support. For NIH fellowships, the PI should include the award in Other Support.
VA appointment Do we need to include active support for UW investigators with VA appointment when applying for NIH award? Yes, funding from VA for research should be included, as well. Further information is available on the RSP Other Support website in the NIH section, under “NIH Other Support for VA Supported Investigators.”
National Science Foundation (NSF) Current and Pending Support RECENTLY UPDATED

Released June 16, 2021: NSF Pre-Award and Post-Award Disclosures table, Relating to the Biographical Sketch and Current and Pending Support

NOTE: The National Science Foundation released an updated Proposal and Award Policies and Procedures Guide (PAPPG) on June 22, 2021. The new PAPPG is effective on October 4, 2021. NSF requires the use of an NSF-approved format to prepare Current and Pending Support, and the agency has made available a website on Current and Pending. The UW Libraries can support you if you have question on use of SciENcv to create your Current and Pending Support.

From NSF Proposal and Award Policies and Procedures Guide, effective October 4, 2021:

h. Current and Pending Support32

(i) This section of the proposal is used to assess the capacity of the individual to carry out the research as proposed, as well as to help assess any potential overlap/duplication with the project being proposed.

(ii) Current and pending support information must be separately provided through use of an NSF-approved format33, for each individual designated as senior personnel on the proposal. Current and pending support includes all resources made available to an individual in support of and/or related to all of his/her research efforts, regardless of whether or not they have monetary value, except as noted in paragraph (v) below. Current and pending support also includes in-kind contributions (such as office/laboratory space, equipment, supplies, employees, students34. In-kind contributions not intended for use on the project/proposal being proposed that have associated time commitments also must be reported.35

(iii) Current and pending support information must be provided for this project, for ongoing projects, and for any proposals currently under consideration from whatever source irrespective of whether such support is provided through the proposing organization or is provided directly to the individual. This includes, for example, Federal, State, local, foreign, public, or private foundations, non-profit organizations, industrial or other commercial organizations, or internal funds allocated toward specific projects.

(iv) A brief statement of the overall objectives of the project/proposal being proposed or in-kind contribution must be provided. The submission also should summarize potential overlap with any active or pending proposal or in-kind contribution and this proposal in terms of scope, budget, or person-months planned or committed to the project by the individual.

(v) The total award amount for the entire award period covered (including indirect costs) must be provided, as well as the number of person-months (or partial person-months) per year to be devoted to the project by the individual. Person-month information included in current and pending support may differ from the person-months requested on the budget for a given project. The information contained on the budget is separate and distinct from the information entered on current and pending support regarding how much time the individual is or is planning, or has committed to spend on a project. If the individual is not requesting salary, and will not be expending any effort, then the project should not be reported in current and pending support.

(vi) Concurrent submission of a proposal to other organizations will not prejudice its review by NSF, if disclosed.36 If the project (or any part of the project) now being submitted has been funded previously by a source other than NSF, information must be provided regarding the last period of funding.

Source: https://www.nsf.gov/pubs/policydocs/pappg22_1/pappg_2.jsp#IIC2h

USDA National Institute of Food and Agriculture (NIFA) Current & Pending Support

From USDA NIFA Current & Pending Support template:

Instructions:

Who completes this template: Each project director/principal investigator (PD/PI) and other senior personnel specified in the Request for Applications (RFA). For Agriculture and Food Research Initiative (AFRI) applications, completion of this is only required for PDs/PIs and CoPDs/CoPIs.

How this template is completed:

  • Record information for active and pending projects, including this proposal.
  • All current efforts to which PD/PI(s) and other senior personnel have committed a portion of their time must be listed, whether or not salary for the person involved is included in the budgets of the various projects. For AFRI applications, list only projects for which salary is requested.
  • Provide analogous information for all proposed work which is being considered by, or which will be submitted in the near future to, other possible sponsors, including other USDA programs.
  • For concurrent projects, the percent of time committed must not exceed 100%.

Note: Concurrent submission of a proposal to other organizations will not prejudice its review by NIFA.

Source: https://nifa.usda.gov/sites/default/files/resource/current_pending_0.doc