New outgoing Subawards, Shared Grants and Re-Grants are issued by the RSP Subaward Team. Please see the Subawards web page for processing steps, FAQs and general information. Any questions regarding new subawards can be directed to outgoingsubs@rsp.wisc.edu.
Here are some answers to questions about sponsor payments and the revenue management team.
The Revenue Management team in the Office of Research and Sponsored Programs (RSP) processes all incoming payments for sponsored programs.
Payments come to our office in the following ways:
Our team reviews and processes each payment to ensure it is credited to the appropriate research project in a timely manner.
When payments are not received within the expected period of time, the Accounts Receivable Collections group will follow up with the sponsor as appropriate.
For more information about what the Revenue Management Team does, click here
If you receive a payment for a sponsored project that was sent to a campus department or PI rather than to Research and Sponsored Programs (RSP), see the link below to determine appropriate routing.
Sponsors should send checks for sponsored projects (except Clinical Trials) to the US Bank address below for the most efficient processing. This address also appears on the invoices RSP sends:
Please reference the 6-digit AWD# or the 8-digit CIV#.
Checks for Clinical Trial payments should first go to the address indicated on the invoice that was prepared by the billing office outside of RSP. The billing office will route the check and supporting documents to RSP for processing. https://rsp.wisc.edu/routing/checks.cfm
Sponsored Programs payments can be made by ACH, EFT or wire. Please send all electronic payment sign up forms and banking information requests to rsp_revenue@rsp.wisc.edu.
ACH (Automated Clearing House) and EFT (Electronic Funds Transfer) payments can generally be initiated at no cost in the United States, Canada, Mexico, and parts of Europe.
Wire transfer payments generally incur a bank fee of $15-$35 depending on the bank. These fees will reduce the overall budget available for the project for which the payment is applied. Wires are the only option for electronic payments initiated in many foreign countries.
It is very important for all electronic payments to include the 6-digit AWD# or the 8-digit CIV# to ensure prompt, accurate processing.
Credit cards are not accepted for Sponsored Programs payments.
All payments should be in US Dollars.
The Revenue Management Team Collections group reviews all Accounts Receivable balances that have not been paid in the expected time frame. The appropriate follow-up activity is performed based on the results of the review.
Division administrators can find aged accounts receivable information for their division using the Workday report, Sponsored Accounts Receivable Aging (UW), and pulling by cost center or PI.
The Collections group will consult with the RSP Accountant, PI, Project staff, or Department and Division contacts as appropriate to help resolve issues that are preventing sponsors from making payments for Sponsored Programs. Some cases are referred to the UW Office of Legal Affairs for assistance with debt collection and bankruptcies.
When collection efforts are not successful, the responsibility for unpaid costs rests with the Dean or Director. Please see RSP Notice 2011-2 for details.
Please email questions or information regarding payment processing to rsp_revenue@rsp.wisc.edu.
For more information on the function of the Revenue Management Team, please click here.
